How I Stay Organized

Organization Tips

Chicwish Skirt / Joie Blouse / Loren Hope Bangles / HP Pavilion 17″

A typical day for me is kind of insane. Let me explain… I wake up and do a 10-minute meditation followed by 5 minutes of reading the news via The Skimm, followed by 30 minutes of answering emails  and checking my social media on my HP Pavilian 17″ lap top. Then I write out my day’s to-do list (more on that later). I get ready for work and make myself a green smoothie for breakfast.

I spend my working hours (9-5) in the Nourish Snacks offices either creating content for our blog, writing and strategizing on our marketing emails, working with influencers, or coming up with new marketing campaigns.

After work I workout 3 times/week (Either SoulCycle, weights, a run if it’s warm out), followed by an hour of blogging, followed by cooking a healthy dinner for myself and my husband, followed by shutting down the computer so that we can have some time to either chat, have a cocktail, or watch one of our favorite shows!

At around 10pm I start my nighttime routine, which consists of reading, a series of deep breaths, and absolutely no electronics. You can read my tips for a better sleep here.

You can imagine that in order to get all of that done every single day, I have to stay very organized. I have a ton of apps, lists, and processes in place to keep myself on track.Last week, my friend Meg Biram featured me in her GSD column which inspired this post. Here are a few of my secrets!

My calendars…

Organize Your Life

Because I’m glued to my computer (I wish it weren’t true), I keep my calendars all in one place on my lap top so I can easily see what’s going on in any area of my life on any given day. I color code my 4 calendars: Lemon Stripes (yellow), personal (blue)/joint with my husband (orange), and work (green). I a reminder on almost every event so that nothing falls through the cracks.

I plan my personal on a weekly basis, usually a project for Sundays. I start by booking my 6:15pm Soul Cycle class on Mondays. Tuesday nights are reserved for me to work on Lemon Stripes. I allow myself plans with friends on Wednesday and Thursday if I’m not too busy and then Fridays are for date night with my husband (unless we’re traveling). On Sunday evenings, we sit together over our calendar for the next week. At work, my team and I go through our calendar for the week in our Monday morning meetings.

My to-do lists…

To Do List Tips

Anyone who has ever worked or lived with me can tell you that I’m obsessive about my to-do list.

Here are my rules of the to-do list:

+ I have two to-do lists. One for work and one for home & Lemon Stripes.

+ I have to handwrite them. I’ve tried every app under the sun but handwriting is the only way that works for me.

+ I start every morning by rewriting both of my lists so that they are clean for the day. It is also how I remind myself what is coming up for that day/week.

+ I put a star next to each item that MUST get done that day and I will not go to sleep until it’s crossed off. No exceptions.

Emails:

How to Stay Organized

I wake up 30 minutes before I need to every morning and dedicate that time specifically to my Lemon Stripes email account, answering and categorizing emails. If I skip this, the rest of my day feels like catch up!

When I get to work, I spend the first 30 minutes of my day reading emails from my Nourish account. So when 9:30 hits, I’ve gone through both to do lists and gone through most of my emails. It sets the tone for a productive day!

In the evenings I have the same routine. Before I leave work, I make sure that all important emails are answered (I try not to check work emails at all from home). Then before I shut down for the night, I browse to make sure I’m not missing anything important for Lemon Stripes!

Emails are my third full-time job.

In the kitchen…

In the Kitchen

I cook a lot (probably 4 times/week) and get sick of the same old recipes. I have a bunch of great cook books but somehow always ending up bringing my computer into the kitchen to follow recipes from a few of my favorite recipe sites like Smitten Kitchen101 Cookbooks, Be Well with Arielle, and Inspiralized.

My favorite apps, websites, programs & gadgets:

HP Pavilian 17″ with Windows 10 for my lap top

Headspace for meditation

SleepRate for sleep improvement

Snapseed for editing my Instagram photos

Hootsuite to preschedule and check up on social media

Waze to get around in the most efficient way

Spotify for music

Learnvest for personal finances

Read more about how I stay organized here.

My Lap Top…

+ The screen on my HP Pavilion 17″ is gigantic which is great for editing blog photos

+ It’s easy for me to switch apps and projects now that I can toggle between my desktop and the tile screen that holds all of my apps.

+ Multiple desktops allow me to have one for personal, one for Lemon Stripes, and one for work.

+ You can buy it at HSN in silver, white, blue, red or purple

+ It’s only $699.95 with free shipping & handling (HSN offers a flex payment plan so you could pay $120/month for 6 months)

Buy your own HP Pavilion 17″ at HSN today!

Thank you to HP for sponsoring this post.

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Comments

  1. It’s funny, I thought I am the only person on the planet hand writing her to-do list in this day and age. =)

    Red Reticule | Red Reticule Collection

    7.15.15 · Reply
  2. Paola Blanc said:

    I also have a to-do-list for work and one for home, great post Julia
    Paola
    http://www.lechicchedipaola.it/

    7.15.15 · Reply
  3. Alyssa Thomas said:

    I love hand-written to-do lists!

    Alyssa | Glitter and Grey

    7.15.15 · Reply
  4. Riley Russell said:

    This was so helpful, Julia! I love the way you utilize your mornings and evenings to blog, workout, and have quality time. And I’m totally with you on the handwritten to-do lists!

    -Riley
    http://www.walkuphome.com

    7.15.15 · Reply
  5. style_starbucks said:

    This post really re-inspired me to stick to my to-do lists (I sometimes make them and then never look at them again) http://www.styleandstarbucks.com

    7.15.15 · Reply
  6. I am so with you that handwriting lists is the only way that works! Love how organized you are!

    http://bysophielee.blogspot.com

    7.15.15 · Reply
  7. Heather said:

    I always have to handwrite my lists too! They just don’t stick otherwise!

    7.15.15 · Reply
  8. Erin Rudy said:

    Haha, this reminds me a lot of myself! I hear you on the To Do List … all the various apps just weren’t cutting it for me and I thought I was going to be a “pen-and-paper” girl forever … but then I tried adding my To Do’s to a new Google Calendar … that way I can move things around and schedule repeat tasks without having to think too hard … and that has been awesome for me!

    xoxo – Erin @ The Busy Girl’s Shopping Companion

    7.15.15 · Reply
  9. Aubrey said:

    Handwritten lists are always my go to!

    xx. Aubrey
    http://the-coastalconfidence.com/

    7.15.15 · Reply
  10. Mandie said:

    I also only do handwritten to do lists everyday. It really helps keep me on track!

    xoxo,
    Mandie

    http://www.nautistripes.blogspot.com

    7.16.15 · Reply
  11. Katie said:

    Love these tips Julia!

    xoxo,
    Katie
    chicincarolina.blogspot.com

    7.16.15 · Reply
  12. I loved this post! I am a new blogger who just graduated from college and I will start my first “real” job in a couple of weeks. I will definitely keep this post in mind when I start juggling the real world and blogging!

    7.16.15 · Reply
  13. Thanks for these tips!

    7.18.15 · Reply
  14. Thanks Julia, love the tips!
    In Your Dreams Jewelry

    7.23.15 · Reply
  15. Pamela said:

    Thank you Julia…..this was so great……

    7.24.15 · Reply
  16. Jennifer said:

    Julia, I just have to thank you for all the things you share with us. Also, since you posted this- I have downloaded Headspace and now am subscribed. I have tried meditation practice before but have had trouble being consistent. Headspace is perfect! I am seeing real improvement with my Insomnia and anxiety. Thank you so much!

    Btw, you are just adorable and the way you dress is stunning! If I had your figure, I would be stealing every one of your looks!

    7.24.15 · Reply
  17. Stephanie said:

    Thanks for the great insight! I love your rules of the to-do list. Mine are very similar–handwritten and full of lots of stars.

    8.6.15 · Reply
  18. sara said:

    would love to know how you stay organized currently, what is the same as this post and what is different.

    9.11.17 · Reply